modeleven

Guides & tools

Is it worth automating?

Compare the time a recurring task takes with the time automation might recover. Test three scenarios and, if you know the costs, estimate capacity-based payback.

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How to make useful automation estimates
The work today

Use ungrouped numbers, e.g. 1200 or 6.5. Separators that could mean thousands, such as 1.200, are rejected; write 1.2 for a decimal.

Use a representative monthly total, as a whole number.

Include the hands-on work that happens today.

Your three scenarios

25%, 50% and 75% are illustrative starting assumptions, not benchmarks. Include remaining review, corrections and exceptions when estimating the percentage saved.

0 hours is a starting assumption. Include additional monitoring and maintenance, not review already counted in your savings estimate.

Costs, if you know them

All costs are optional. Blank means unknown; enter 0 only when the cost is zero. Use one currency and a consistent cost basis. Changing currency changes the label, not the amounts.

Use a consistent cost per working hour, including relevant employer costs.

Include implementation, preparation, testing and training.

Include subscriptions, usage charges and other recurring costs. Do not count upkeep labour twice.

Start a new calculation?

This clears your inputs and results and restores the illustrative starting assumptions. Export anything you want to keep first.

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